Federal Disaster Area Penalty-Free IRA & 401(k) Distribution and Loan Options

Individuals who experience a hurricane, flood, wildfire, earthquake, or other type of natural disaster may be eligible to request a Qualified Disaster Recovery Distribution or loan from their 401(k) or IRA to assist financially with the recovery process.  The passing of the Secure Act 2.0 opened up new distribution and loan options for individuals whose primary residence is in an area that has been officially declared a “Federal Disaster” area.

Qualified Disaster Recovery Distributions (QDRD)

In December 2022, the passing of the Secure Act 2.0 made permanent, a distribution option within both 401(K) plans and IRAs, that allows individuals to distribute up to $22,000 from either a 401(k) or IRA, and that distribution is exempt from the 10% early withdrawal penalty.  Typically, when an individual is under the age of 59½ and takes a distribution from a 401(K) or IRA, the distribution is subject to both taxes and a 10% early withdrawal penalty. 

For an individual, it’s an aggregate of $22,000 between both their 401(k) and IRA accounts, meaning, they can’t distribute $22,000 from their IRA and then another $22,000 from their 401(k), and avoid the 10% penalty on the full $44,000.  

If you are married, if each spouse has an IRA and/or 401(k) plan, each spouse would be eligible to process a qualified disaster recovery distribution for the full $22,000 and avoid the 10% penalty on the combined $44,000.    

Taxation of Federal Disaster Distributions 

Even though these distributions are exempt from the 10% early withdrawal penalty, they are still subject to federal and state income taxes, but the taxpayer has two options:

1. The taxpayer can elect to include the full amount of the distribution as taxable income in the year that the QDRD takes place; OR

2. The taxpayer can elect to spread the taxable amount evenly over a 3-year period that begins the year that distribution occurred. 

Here is an example of the tax options. Tim is age 40, he lives in Florida, and his area experiences a hurricane.  Shortly after the hurricane, the area where Tim’s house is located was officially declared a Federal Disaster Area by FEMA. To help pay for the damage to his primary residence, Tim processes a $12,000 qualified disaster recovery distribution from his Traditional IRA.  Tim would not have to pay the 10% early withdrawal penalty due to the QDRD exception, but he would be required to pay federal income tax on the full $12,000. He has the option to either report the full $12,000 on his tax return in the year the distribution took place, or he could elect to spread the $12,000 tax liability over the next 3 years, reporting $4,000 in additional taxable income each year beginning the year that the QDRD took place.  

Repayment Option

If an individual completes a disaster recovery distribution from their 401(k) or IRA, they have the option to repay the money to the account within 3 years of the date of the distribution.  This allows them to recoup the taxes paid on the distribution by filing an amended tax return(s) for the year or years that the tax liability was reported from the QDRD. 

180 Day & Financial Loss Requirement

To make an individual eligible to request a QDRD, not only does their primary residence have to be located within a Federal Disaster area, but they also need to request the QDRD within 180 days of the disaster, and they must have sustained an economic loss on account of the disaster.

QDRD Are Optional Provisions Within 401(k) Plans

If you have a 401(k) plan, a Qualified Disaster Recovery Distribution is an OPTIONAL provision that must be adopted by the plan sponsor of a 401(k) to provide their employees with this distribution option. In other words, your employer is not required to allow these disaster recovery distributions, they have to adopt them. If you live in an area that is declared a federal disaster area and your 401(k) plan does not allow this type of distribution option, you can contact your employer and request that it be added to the plan.  Many companies may not be aware that this is a voluntary distribution option that can be added to their plan.

If you have an IRA, as long as you meet the criteria for a QDRD, you are eligible to request this type of distribution. 

If you have a 401(k) plan with a former employer and their plan does not allow QDRD, you may be able to rollover the balance in the 401(k) to an IRA, and then request the QDRD from the IRA. 

What Changed?

Prior to the passing of Secure Act 2.0, Congress had to authorize these Qualified Disaster Recovery Distributions for each disaster.  Section 331 of the Secure Act 2.0 made these QDRDs permanent. 

However, one drawback is in the past, these qualified disaster recovery distributions were historically allowed up to $100,000, but the new tax law lowered the maximum QDRD amount to only $22,000. 

$100,000 401(k) Loan for Disaster Relief

In addition to the qualified disaster recovery distributions, Secure Act 2.0, also allows plan participants in 401(K) plans to request loans up to the LESSER of $100,000 or 100% of their vested balance in the plan. 

Typically, when plan participants request loans from a 401(K) plan, the maximum amount is the LESSER of $50,000 or 50% of their vested balance in the plan.  Secure Act 2.0, doubled that amount.  The eligibility requirements to receive a disaster recovery 401(k) loan are the same as the eligibility requirements for a Qualified Disaster Recovery Distribution. 

In addition to the higher loan limit, plan participants eligible for a 401(K) qualified disaster recovery loan, are also allowed to delay the start date of their loan payments for up to 1 year from the loan processing date.  Normally when a 401(K) loan is requested, loan payments begin immediately.

These loans are still subject to the 5-year duration limit, but with the optional 12-month delay in the loan payment start date, the maximum duration of these qualified disaster loans is technically 6 years.

401(K) Loans Are an Optional Provision

Similar to Qualified Disaster Recovery Distributions, 401(k) loans are an optional provision that must be adopted by the plan sponsor of a 401(k) plan. Some plans allow plan participants to take loans while others do not, so the ability to take these disaster recovery loans will vary from plan to plan.

Loans Are Only Available In Qualified Retirement Plans

The $100,000 loan option is only available for Qualified Retirement Plans such as 401(k) and 403(b) plans.  IRAs do not provide a loan option. The $22,000 Qualified Disaster Recovery Distribution is the only option for IRAs unless Congress specifically authorizes a higher maximum distribution amount for a specific Federal Disaster, which is within their power to do.

About Michael……...

Hi, I’m Michael Ruger. I’m the managing partner of Greenbush Financial Group and the creator of the nationally recognized Money Smart Board blog . I created the blog because there are a lot of events in life that require important financial decisions. The goal is to help our readers avoid big financial missteps, discover financial solutions that they were not aware of, and to optimize their financial future.

Starting in 2024, 401(k) Plan Will Be Required to Cover Part-time Employees

In the past, companies have been allowed to limit access to their 401(k) plan to just full-time employees but that is about to change starting in 2024.  With the passing of the Secure Act, beginning in 2024, companies that sponsor 401(K) plans will be required to allow part-time employees to participate in their qualified retirement plans.

It’s very important for companies to make note of this now because many companies will need to start going through their employee census data to identify the part-time employees that will become eligible for the 401(K) plan on January 1, 2024. Failure to properly notify these part-time employees of their eligibility to participate in the plan could result in plan compliance failures, DOL penalties, and it could require the company to make a mandatory employer contribution to those employees for the missed deferral opportunity.

Full-time Employee Restriction

Prior to the passing of the Secure Act 1.0 in December 2019, 401(K) plans were allowed to limit participation in plans to employees that had completed 1 year of service which is commonly defined as 12 months of employment AND 1,000 hours worked within that 12-month period. The 1 year wait with the 1,000 hours requirement allowed companies to keep part-time employees who work less than 1,000 hours from participating in the company’s 401(k) plan.   

Secure Act 1.0

When Congress passed Secure Act 1.0 in December 2019, it included a new provision that requires 401(K) plans to cover part-time employees who have completed three consecutive years of service and worked 500 or more hours during each of those years to participate in the plan starting in 2024. For purposes of the 3 consecutive years and 500 hours requirement, companies are only required to track employee service back to January 1, 2021, any services prior to that date, can be disregarded for purposes of this new part-time employee coverage requirement. 

Example: John works for Company ABC which sponsors a 401(k) plan. The plan restricts eligibility to 1 year and 1,000 hours.  John has been working part-time for Company ABC since March 2020 and he worked the following hours in 2021, 2022, and 2023:

• 2021 Hours Worked:  560

• 2022 Hours Worked: 791

• 2023 Hours Worked: 625

Since John had never worked more than 1,000 hours in a 12-month period, he was never eligible to participate in the ABC 401(k) plan.  However, under the new Secure Act 1.0 rules, ABC would be required to allow John to participate in the plan starting January 1, 2024, because he works for three consecutive years with more than 500 hours.

Excluded Employees

The new part-time employee coverage requirement does not apply to employees covered by a collective bargaining agreement or nonresident aliens.  401(K) plans are still allowed to exclude those employees regardless of hours worked.

Employee Deferrals Only

For the part-time employees that meet the 3 consecutive years and 500+ hours of service each year, while the new rules require them to be offered the opportunity to participate in the 401(k) plan, it only requires plans to make them eligible to participate in the employee deferral portion of the plan.  It does not require them to be eligible for EMPLOYER contributions.  For part-time employees who become eligible to participate under these new rules, they are allowed to put their own money into the plan, but the company is not required to provide them with an employer matching, employer non-elective, profit sharing, or safe harbor contributions until that employee has met the plan’s full eligibility requirements.

In the example we looked at previously with John, John would be allowed to voluntarily make employee contributions from his paycheck but if the company sponsors an employer matching contribution that requires employees to work 1 year and 1,000 hours to be eligible, John would not be eligible to receive the employer matching contribution even though he is eligible to make employee contributions to the plan.

Secure Act 2.0

Up until now, we have covered the new part-time employee coverage requirements under Secure Act 1.0.  However, in December 2022, Congress passed Secure Act 2.0, which changed the part-time employee coverage requirements beginning January 1, 2025.  The main change that Secure Act 2.0 made is it reduced the 3 Consecutive Years down to 2 Consecutive Years starting in 2025.   Both still require 500 or more hours each year but now a part-time employee will only need to complete 2 consecutive years of 500 or more hours instead of 3 beginning in 2025.

Also in 2025, under Secure Act 2.0, for purposes of assessing the 2 consecutive years with 500 or more hours, companies only have to look at service dating back to January 1, 2023, employment before that date is excluded from this part-time employee coverage exception. 

2024 & 2025 Summary

Starting in 2024, employers will need to look back as far as January 1, 2021, and identify part-time employees who worked at least 3 consecutive years with 500 or more hours worked in each of those three years.

Starting in 2025, employers will need to look at both definitions of part-time employees.  The Secure Act 1.0, three consecutive years of 500 hours or more going back to January 1, 2021, and separately, the Secure Act 2.0, 2 consecutive years of 500 hours or more going back to January 1, 2023.  An employee could technically become eligible under either definition. 

Penalties For Not Notifying Part-time Employees of Eligibility

Companies should take this new part-time employee eligibility rule very seriously.  Failure to properly notify part-time employees of their eligibility to make employee deferrals to the 401(K) plan could result in a plan compliance failure and the assessment of Department of Labor penalties. The DOL conducts random audits of 401(K) plans and one of the primary pieces of information that they typically request during an audit is for the employer to provide a full employee census file and be able to prove that they properly notified each eligible employee of their ability to participate in the company’s 401(K) plan. 

In addition to fines for not properly notifying these new part-time employees of their ability to participate in the plan, the DOL could require the company to make a “QNEC”  (Qualified Non-Elective Contribution) on behalf of those part-time employees which is a pure EMPLOYER contribution.   Even though these part-time employees might not be eligible for other employer contributions in the plan, this QNEC funded by the employer is to make up for the missed employee deferral opportunity.  The DOL is basically saying that since the company did not properly notify the employee of their ability to make contributions out of their paycheck, now the company has to fund those contributions on their behalf.  They could assign the QNEC amount equal to the average percentage of compensation amount deferred by the rest of the employees covered by the plan which could be a very costly mistake for an employer.

Why The Rule Change?

There are two primary drivers that led to the adoption of this new 401(k) part-time employee coverage requirement.  First, acknowledging a change in the U.S. labor force, where instead of employees working one full-time job, more employees are working multiple part-time jobs.  By working multiple part-time jobs with different employers, while that employee may work more than 1000 hours a year, they may never become eligible to participate in any of their employer’s 401(K) plans because they were not considered full-time with any single employer.

This brings us to the second driver of this new rule, which is increasing access for more employees to an employer-based retirement-saving solution.   Given the increase in life expectancy, there is a retirement savings shortfall issue within the U.S., and giving employees easier access to employer-based solutions may encourage more employees to save more for retirement.  

About Michael……...

Hi, I’m Michael Ruger. I’m the managing partner of Greenbush Financial Group and the creator of the nationally recognized Money Smart Board blog . I created the blog because there are a lot of events in life that require important financial decisions. The goal is to help our readers avoid big financial missteps, discover financial solutions that they were not aware of, and to optimize their financial future.

Fewer 401(k) Plans Will Require A 5500 Audit Starting in 2023

401(K) plans with over 100 eligible plan participants are considered “large plans” in the eyes of DOL and require an audit to be completed each year with the filing of their 5500.  These audits can be costly, often ranging from $8,000 - $30,000 per year. 

Starting in 2023, there is very good news for an estimated 20,000 401(k) plans that were previously subject to the 5500 audit requirement.   Due to a recent change in the way that the DOL counts the number of plan participants for purposes of assessing a large plan filer status, many plans that were previously subject to a 401(k) audit, will no longer require a 5500 audit for plan year 2023 and beyond.

401(K) 5500 Audit Requirement

A little background first on the audit rule: if a company sponsors a 401K plan and they have 100 or more participants at the beginning of the year, that plan is now considered a “large plan”, and the plan is required to submit an audit report with their annual 5500 filings.  

For plans that are just above the 100 plan participant threshold, the DOL provides some relief in the “80 – 120 rule”, which basically states that if the plan was a “small plan” filer in the previous year, the plan can remain a small plan filer until the plan participant count reaches 121.

Old Plan Participant Count Method

Not all employees count toward the 100 or 121 audit threshold. Under the old rules, the company only had to count employees who were:

1. Eligible to participate in the plan; and

2. Terminated employees with a balance still in the plan

But under the older rules, ALL plan-eligible employees had to be counted whether or not they had a balance in the plan.   For example, if a landscaping company had:

• 150 employees

• 95 employees are eligible to participate in the plan

• Of the 95 eligible employees, 27 employees have balances in the 401(K) plan

• 35 terminated employees with a balance still in the plan

Under the 2022 audit rules, this plan would be subject to the 5500 audit requirement because they had 95 eligible plan participants PLUS 35 terminated employees with balances, bringing the plan participant audit count to 130, making them a “large plan” filer.  A local accounting firm might charge $10,000 for the plan audit each year.

New Plan Participant Count Method

Starting in 2023, the way that the DOL counts plan participants to determine “large plan” filer status changed.  Now, instead of counting all eligible plan participants whether or not they have a balance in the plan, starting in 2023, the DOL will only count:

1. Eligible employees that HAVE A BALANCE in the plan

2. Terminated employees with balances still in the plan

Looking at the same landscaping company in the previous example:

• 150 employees

• 95 employees are eligible to participate in the plan

• Of the 95 eligible employees, 27 employees have balances in the 401(K) plan

• 35 terminated employees still have balances in the plan

Under the new DOL rules, this 401(K) plan would no longer require a 5500 audit because they only have to count the 27 eligible employees WITH BALANCES in the plan and the 35 terminated employees with balances, bringing the total employee audit count to 62.  The plan would be allowed to file as a “small plan” starting in 2023 and would no longer have to incur the $10,000 cost for the 5500 audit each year.

20,000 Fewer 401(k) Plans Requiring An Audit

The DOL expects this change to eliminate the 5500 audit required for approximately 20,000 401(k) plans.   The primary purpose of this change is to encourage more companies that do not already offer a 401(k) plan to their employees to adopt one and to lower the annual cost for many companies that would otherwise be subject to a 5500 audit requirement. 

About Michael……...

Hi, I’m Michael Ruger. I’m the managing partner of Greenbush Financial Group and the creator of the nationally recognized Money Smart Board blog . I created the blog because there are a lot of events in life that require important financial decisions. The goal is to help our readers avoid big financial missteps, discover financial solutions that they were not aware of, and to optimize their financial future.

3 New Startup 401(k) Tax Credits

When Congress passed the Secure Act 2.0 in December 2022, they introduced new tax credits and enhanced old tax credits for startup 401(k) plans. There are now 3 different tax credits that are available for startup 401(k) plans that were put into place to help companies to subsidize the cost of sponsoring a retirement plan and also to subsidize employer contributions made to the employees to enhance the company’s overall benefits package. Here are the 3 startup 401(k) credits that are now available to employers:

• Startup Tax Credit (Plan Cost Credit)

• Employer Contribution Tax Credit

• Automatic Enrollment Tax Credit

Startup Tax Credit

To incentivize companies to adopt an employer-sponsored retirement plan for their employees, Secure Act 2.0 enhanced the startup tax credits available to employers starting in 2023.  This tax credit was put into place to help businesses offset the cost of establishing and maintaining a retirement plan for their employees for the first 3 years of the plan’s existence.  Under the new Secure 2.0 credit, certain businesses will be eligible to receive a tax credit for up to 100% of the annual plan costs.

A company must meet the following requirement to be eligible to capture this startup tax credit:

1. The company may have no more than 100 employees who received compensation of $5,000 or more in the PRECEDING year; and

2. The company did not offer a retirement plan covering substantially the same employees during the PREVIOUS 3 YEARS.

3. The plan covers at least one non-HCE (non-Highly Compensated Employee or NHCE)  

To identify if you have a NHCE, you have to look at LAST YEAR’s compensation and both this year’s and last year’s ownership percentage.  For the 2023 plan year, a NHCE is any employee that:

• Does NOT own more than 5% of the company; and

• Had less than $135,000 in compensation in 2022.  For the compensation test, you look back at the previous year’s compensation to determine who is a HCE or NHCE in the current plan year.    For 2023, you look at 2022 compensation.  The IRS typically increases the compensation threshold each year for inflation.

A note here about “attribution rules”.  The IRS is aware that small business owners have the ability to maneuver around ownership and compensation thresholds, so there are special attribution rules that are put into place to limit the “creativity” of small business owners.   For example, ownership is shared or “attributed” between spouses, which means if you own 100% of the business, your spouse that works for the business, even though they are not an owner and only earn $30,000 in W2, they are considered a HCE because they are attributed your 100% ownership in the business.   

Besides just attribution rules, employer-sponsored retirement plans also has control group rules, affiliated service group rules, and other fun rules that further limit creativity.  Especially for individuals that are owners of multiple businesses, these special 401(k) rules can create obstacles when attempting to qualify for these tax credits. Bottom line, before blindly putting a retirement plan in place to qualify for these tax credits, make sure you talk to a professional within the 401(k) industry that understands all of these rules.

401(k) Startup Tax Credit Amount

Let’s assume your business qualifies for the 401(k) startup tax credit, what is the amount of the tax credit?  Here are the details:

• For companies with 50 employees or less: The credit covers 100% of the company’s plan costs up to an annual limit of the GREATER of $500 or $250 multiplied by the number of plan-eligible NHCE, up to a maximum credit of $5,000.

• For companies with 51 to 100 employees: The credit covers 50% of the company’s plan costs up to an annual limit of the GREATER of $500 or $250 multiplied by the number of plan-eligible NHCE, up to a maximum credit of $5,000.

This is a federal tax credit that is available to eligible employers for the first 3 years that the new plan is in existence.  If you have enough NHCE’s, you could technically qualify for $5,000 each year for the first 3 years that the retirement plan is in place.

A note on the definition of “plan-eligible NHCEs”.  These are NHCEs that are also eligible to participate in your plan in the current plan year.  NHCEs that are not eligible to participate because they have yet to meet the eligibility requirement, do not count toward the max credit calculation.   

What Type of Plan Costs Qualify For The Credit?

Qualified costs include costs paid by the employer to:

• Setup the Plan

• Administer the Plan (TPA Fees)

• Recordkeeping Fees

• Investment Advisory Fees

• Employee Education Fees

To be eligible for the credit, the costs must be paid by the employer directly to the service provider. Fees charged against the plan assets or included in the mutual fund expense ratios do not qualify for the credit.  Since historically many startup plans use 401(k) platforms that utilize higher expense ratio mutual funds to help subsidize some of the out-of-pocket cost to the employer, these higher tax credits may change the platform approach for start-up plans because the employer and the employee may both be better off by utilizing a platform with low expense ratio mutual funds, and the employer pays the TPA, recordkeeping, and investment advisor fees directly in order to qualify for the credit.

Note: It’s not uncommon for the owners of the company to have larger balances in the plan compared to the employees, so they also benefit by not having the plan fee paid out of plan assets.

Startup Tax Credit Example

A company has 20 employees, 2 HCEs and 18 NHCEs, and all 20 employees are currently eligible to participate in the new 401(k) plan that the company just started in 2023.  During 2023, the company paid $3,000 in total plan fees directly to the TPA firm, investment advisor, and recordkeeper of the plan.  Here is the credit calculation:

18 Eligible NHCEs x $250 = $4,500

Total 401(k) Startup Credit for 2023 = $3,000

Even though this company would have been eligible for a $4,500 tax credit, the credit cannot exceed the total fees paid by the employer to the 401(k) service providers, and the total plan fees in this example were $3,000. 

No Carry Forward

If the company incurs plan costs over and above the credit amount, the new tax law does not allow plan costs that exceed the maximum credit to be carried forward into future tax years.

Solo(k) Plans Are Not Eligible for Startup Tax Credit

Due to the owner-only nature of a Solo(K) plan, there would not be any NHCEs in a Solo(K) plan, so they would not be eligible for the startup tax credit.

401(k) Employer Contribution Tax Credit

This is a new tax credit starting in 2023 that will provide companies with a tax credit for all or a portion of the employer contribution that is made to the 401(k) plan for employees earning no more than $100,000 in compensation. 

The eligible requirement for this employer contribution credit is similar to that of the startup tax credit with one difference:

1. The company may have no more than 100 employees who received compensation of $5,000 or more in the PRECEDING year; and

2. The company did not offer a retirement plan covering substantially the same employees during the PREVIOUS 5 YEARS.

3. The plan makes an employer contribution for at least one employee whose annual compensation is not above $100,000.   

Employer Contribution Tax Credit Calculation

The maximum credit is assessed on a per-employee basis and for each employee is the LESSER of:

• Actual employer contribution amount; or

• $1,000 for each employee making $100,000 or less in FICA wages

$1,000 Per Employee Limit

The $1,000 limit is applied to each INDIVIDUAL employee’s employer contribution.  It is NOT a blindfolded calculation of $1,000 multiped by each of your employees under $100,000 in comp regardless of the amount of their actual employer contribution.

For example, Company RTE has two employees making under $100,000 per year, Sue and Rick.  Sue receives an employer contribution of $3,000 and Rick received an employer contribution of $400.  The max employer contribution credit would be $1,400,  $400 for Rick’s employer contribution, and $1,000 for Sue’s contribution since she would be subject to the $1,000 per employee cap. 

S-Corp Owners

As mentioned above, the credit only applies to employees with less than $100,000 in annual compensation but what about S-corp owners? The only compensation that is taken into account for S-corp owners for purposes of retirement plan contributions is their W2 income.  So what happens when an S-corp owner has W2 income of $80K but takes a $500,000 dividend from the S-corp?  Good news for S-corp owners, the $100,000 comp threshold only looks at the plan compensation which for S-corp owners is just their W2 income, so an employer contribution for an S-corp would be eligible for this credit as long as their W2 is below $100,000 but they would still be subject to the $1,000 per employee cap. 

5-Year Decreasing Scale

Unlike the startup tax credit that stays the same for the first 3 years of the plan’s existence, the Employer Contribution Tax Credit decreases after year 2 but lasts for 5 years instead of just 3 years.   Similar to the startup tax credit, there is a deviation in the calculation depending on whether the company has more or less than 50 employees.

For companies that have 50 or fewer employees, the employer contribution tax credit phase-down schedule is as follows:

• Year 1: 100%

• Year 2: 100%

• Year 3:    75%

• Year 4: 50%

• Year 5: 25%

50 or Less Employee Example

Company XYZ starts a new 401(k) plan for their employees in 2023 and offers a safe harbor employer matching contribution.  The company has 20 eligible employees, 18 of the 20 are making less than $100,000 for the year in compensation, all 18 employees contribute to the plan and each employee is eligible for a $1,250 employer matching contribution. 

Since the tax credit is capped at $1,000 per employee, that credit would be calculated as follows:

$1,000 x 18 Employees = $18,000

The total employer contribution for these 18 employees would be $1,250 x 18 = $22,250 but the company would be eligible to receive a tax credit in year 1 for $18,000 of the $22,250 that was contributed to the plan on behalf of these 18 employees in Year 1.

Note: If an employee only receives a $600 employer match, the tax credit for that employee is only $600. The $1,000 per employee cap only applies to employees that receive an employer contribution in excess of $1,000.

51 to 100 Employees

For companies with 51 – 100 employees, the employer contribution credit calculation is slightly more complex.  Same 5 years phase-down schedule as the 1 – 50 employee companies but the amount of the credit is reduced by 2% for EACH employee over 50 employees.  To determine the amount of the discount you multiply 2% by the number of employees that the company has over 50, and then subtract that amount from the full credit percentage that is available for that plan year.

For example, a new startup 401K has 80 employees, and they are in Year 1 of the 5-year discount schedule, the tax credit would be calculated as follows:

100% - (2% x 30 EEs) = 40%

So instead of receiving a 100% tax credit for the eligible employer contributions for the employees making under $100,000 in compensation, this company would only receive a 40% tax credit for those employer contributions.

Calculation Crossroads

There is a second step in this employer contribution tax credit calculation for companies with 51 – 100 that has the 401(K) industry at a crossroads and will most likely require guidance from the IRS on how to properly calculate the tax credit for these companies when applying the $1,000 per employee cap. 

I’m seeing very reputable TPA firms (third-party administrators) run the second half of this calculation differently based on their interpretation of WHEN to apply the $1,000 per employee cap and it creates different results in the amount of tax credit awarded.

Calculation 1: Some firms are applying the $1,000 per employee cap to the employer contributions BEFORE the discounted tax credit percentage is applied.

Calculation 2: Other firms apply the $1,000 per employee cap AFTER the discounted tax credit is applied to each employee’s employer contribution for purposes of assessing the $1,000 cap per employee.

I’ll show you why this matters in a simple example just using 2 employees:

Sue and Peter both make under $100,000 in compensation and work for Company ABC which has 80 employees.  Company ABC just implemented a 401(K) plan this year with an employer matching contribution, both Sue and Peter contribute to the plan, Sue is entitled to a $1,300 matching contribution and Peter is entitled to a $900 matching contribution.

Since the company has over 80 employees, the company is only entitled to a 40% credit for the eligible employer contribution:

100% - (2% x 30 EEs) = 40%

Calculation 1: If Company ABC applies the $1,000 per employee limit BEFORE applying the 40% credit, Sue’s contribution would be capped at $1,000 and Peter’s contribution would be $900, resulting in a total employer contribution of $1,900. To determine the credit amount:

$1,900 x 40% = $760

Calculation 2:  If Company ABC applies the $1,000 per employee limit AFTER applying the 40% credit:

Sue: $1,300 x 40% = $520

Peter: $900 x 40% = $360

Total Credit = $880

Calculation 2 naturally produces a high tax credit because the credit amount is being applied against Sue’s total employer contribution of $1,300 which is then bringing her contribution in the calculation below the $1,000 per employee limit. 

Which calculation is right? At this point, I have no idea.  We will have to wait and see if we get guidance from the IRS.

Capturing Both Tax Credits In The Same Year

Companies are allowed to claim both the 401(K) Startup Tax Credit and the Employer Contribution Tax Credit in the same plan year.  For example, you could have a company that establishes a new 401(k) plan in 2023, that qualifies for a $4,000 credit to cover plan costs and another $40,000 credit for employer contributions to total $44,000 in tax credits for the year.

Automatic Enrollment Tax Credit

The IRS and DOL are also incentivizing startup and existing 401(K) plans to adopt automatic enrollment in their plan design by offering an additional $500 credit per year for the first 3 years that this feature is included in the plan.  This credit is only available to employers that have no more than 100 employees with at least $5,000 in compensation in the preceding year. The automatic enrollment feature must also meet the eligible automatic contribution arrangement (EACA) requirements to qualify.

For 401(k) plans that started after December 29, 2022, Secure Act 2.0 REQUIRES those plans to adopt an automatic enrollment by 2025.  While a new plan could technically opt out of auto-enrollment in 2023 and 2024, since it’s now going to be required starting in 2025, it might be easier just to include that feature in your new plan and capture the tax credit for the next three years.

Note: Automatic enrollment will not be required in 2025 for plans that were in existence prior to December 30, 2022.

Simple IRA & SEP IRA Tax Credits

Both the Startup Tax Credit and Employer Contribution Tax Credits can also be claimed by companies that sponsor Simple IRAs and SEP IRAs. 

About Michael……...

Hi, I’m Michael Ruger. I’m the managing partner of Greenbush Financial Group and the creator of the nationally recognized Money Smart Board blog . I created the blog because there are a lot of events in life that require important financial decisions. The goal is to help our readers avoid big financial missteps, discover financial solutions that they were not aware of, and to optimize their financial future.

Mandatory Roth Catch-up Contributions for High Wage Earners - Secure Act 2.0

Starting in 2026, individuals that make over $145,000 in wages will no longer be able to make pre-tax catch-up contributions to their employer-sponsored retirement plan.  Instead, they will be forced to make catch-up contributions in Roth dollars which means that they will no longer receive a tax deduction for those contributions.

This, unfortunately, was not the only change that the IRS made to the catch-up contribution rules with the passing of the Secure Act 2.0 on December 23, 2022.  Other changes will take effect in 2025 to further complicate what historically has been a very simple and straightforward component of saving for retirement.

Even though this change will not take effect until 2026, your wage for 2025 may determine whether or not you will qualify to make pre-tax catch-up contributions in the 2026 tax year.  In addition, high wage earners may implement tax strategies in 2025, knowing that they are going to lose this sizable tax deduction in the 2024 tax year.  

Effective Date Delayed Until 2026

Originally when the Secure Act 2.0 was passed, the Mandatory 401(K) Roth Catch-up was schedule to become effective in 2024. However, in August 2023, the IRS released a formal notice delaying the effective date until 2026. This was most likely a result of 401(k) service providers reaching out to the IRS requesting for the delay so the IRS has more time to provide much need additional guidance on this new rule as well as time for the 401(k) service providers to update their systems to comply with the new rules.

Before Secure Act 2.0

Before the Secure Act 2.0 was passed, the concept of making catch-up contributions to your employer-sponsored retirement account was very easy.  If you were age 50 or older at any time during that tax year, you were able to contribute the maximum employee deferral amount for the year PLUS an additional catch-up contribution.  For 2023, the annual contribution limits for the various types of employer-sponsored retirement plans that have employee deferrals are as follows:

401(k) / 403(b)

EE Deferral Limit:  $22,500

Catch-up Limit:       $7,500

Total                          $30,000

Simple IRA

EE Deferral Limit:  $15,500

Catch-up Limit:       $3,500

Total                          $19,000

You had the option to contribute the full amount, all Pre-tax, all Roth, or any combination of the two.  It was more common for individuals to make their catch-up contributions with pre-tax dollars because normally, taxpayers are in their highest income earning years right before they retire, and they typically prefer to take that income off the table now and pay tax in it in retirement when their income is lower and subject to lower tax rates.

Mandatory Roth Catch-Up Contributions

Beginning in 2026, the catch-up contribution game is going to completely change for high wage earners.  Starting in 2026, if you are age 50 or older, and you made more than $145,000 in WAGES in the PREVIOUS tax year with the SAME employer, you would be forced to make your catch-up contributions in ROTH dollars to your QUALIFIED retirement plan.   I purposefully all capped a number of the words in that sentence, and I will now explain why.

Employees that have “Wages”

This catch-up contribution restriction only applies to individuals that have WAGES over $145,000 in the previous calendar year. Wages meaning W2.  Since many self-employed individuals do not have “wages” (partners or sole proprietors) it would appear that they are not subject to this restriction and will be allowed to continue making pre-tax catch-up contribution regardless of their income.

On the surface, this probably seems unfair because you could have a W2 employee that makes $200,000 and they are forced to make their catch-up contribution to the Roth source but then you have a sole proprietor that also makes $200,000 but they can continue to make their catch-up contributions all pre-tax.  Why would the IRS allow this?

The $145,000 income threshold is based on the individual’s wages in the PREVIOUS calendar year and it’s not uncommon for self-employed individuals to have no idea what their net income will be until their tax return is complete, which might not be until September or October of the following year.   

Wages in the Previous Tax Year

For taxpayers that have wages, they will have to look back at their W2 from the previous calendar year to determine whether or not they will be eligible to make their catch-up contribution in pre-tax dollars for the current calendar year. 

For example, it’s January 2026, Tim is 52 years old, and his W2 wages with his current employer were $160,000 in 2025.  Since Jim’s wages were over the $145,000 threshold in 2025, if he wants to make the catch-up contribution to his retirement account in 2026, he would be forced to make those catch-up contributions to the Roth source in the plan so he would not receive a tax deduction for those contributions.

Wages With The Same Employer

When the Secure Act 2.0 mentions the $145,000 wage limit, it refers to wages in the previous calendar year from the “employer sponsoring the plan”.   So it’s not based on your W2 income with any employer but rather your current employer.  If you made $180,000 in W2 income in 2025 from XYZ Inc. but then you decide to switch jobs to ABC Inc. in 2026, since you did not have any wages from ABC Inc. in 2026, there are no wages with your current employer to assess the $145,000 threshold which would make you eligible to make your catch-up contributions all in pre-tax dollars to ABC Inc. 401(K) plan for 2026 even though your W2 wages with XYZ Inc. were over the $145,000 limit in 2025.

This would also be true for someone that is hired mid-year with a new employer.   For example, Sarah is 54 and was hired by Software Inc. on July 1, 2026, with an annual salary of $180,000.  Since Sarah had no wages from Software Inc. in 2025, she would be eligible to make her catch-up contribution all in pre-tax dollars.  But it gets better for Sarah, she will also be able to make a pre-tax catch-up contribution in 2026 too.  For the 2026 plan year, they look back at Sarah’s 2024 W2 to determine whether or not here wages were over the $145,000 threshold, since she only works for half of the year, her total wages were $90,000, which is below the $145,000 threshold. 

If Sarah continues to work for Software Inc. into 2027, that would be the first year that she would be forced to make her catch-up contribution to the Roth source because she would have had a full year of wages in 2026, equaling $180,000.

$145,000 Wage Limit Indexed for Inflation

There is language in the new tax bill to index the $145,000 wage threshold for inflation meaning after 2024, it will most likely increase that wage threshold by small amount each year. So while I use the $145,000 in many of the examples, the wage threshold may be higher by the time we reach the 2026 effective date.

The Plan Must Allow Roth Contributions

Not all 401(k) plans allow employees to make Roth contributions to their plan.  Roth deferrals are an optional feature that an employer can choose to either offer or not offer to their employees.  However, with this new mandatory Roth catch-up rule for high wage earners, if the plan includes employees that are eligible to make catch-up contributions and who earned over $145,000 in the previous year, if the plan does not allow Roth contributions, it does not just block the high wage earning employees from making catch-up contributions, it blocks ALL employees in the plan from making catch-up contributions regardless of whether an employee made over or under the $145,000 wage threshold in the previous year.

Based on this restriction,  I’m assuming you will see a lot of employer-sponsored qualified retirement plans that currently do not allow Roth contributions to amend their plans to allow these types of contributions starting in 2026 so all of the employees age 50 and older do not get shut out of making catch-up contributions.

Simple IRA Plans: No Mandatory Roth Catch-up

Good news for Simple IRA Plans, this new Roth Catch-up Restriction for high wage earners only applies to “qualified plans” (401(k), 403(b), and 457(b) plans), and Simple IRAs are not considered “qualified plans.”   So employees that are covered by Simple IRA plans can make as much as they want in wages, and they will still be eligible to make catch-up contributions to their Simple IRA, all pre-tax.   

That’s a big win for Simple IRA plans starting in 2026, on top of the fact that the Secure Act 2.0 will also allow employees covered by Simple IRA plans to make Roth Employee Deferrals beginning in 2025.  Prior to the Secure Act 2.0, only pre-tax deferrals were allowed to be made to Simple IRA accounts.  

Roth Contributions

A quick reminder on how Roth contributions work in retirement plans.  Roth contributions are made with AFTER-TAX dollars, meaning you pay income tax on those contributions now, but all the investment returns made within the Roth source are withdrawn tax-free in retirement, as long as you are over the age of 59½, and the contributions have been in your retirement account for at least 5 years. 

For example, you make a $7,000 Roth catch-up contribution today, over the next 10 years, let’s assume that $7,000 grows to $15,000, after reaching age 59½, you can withdraw the full $15,000 tax-free.  This is different from traditional pre-tax contributions, where you take a tax deduction now for the $7,000, but then when you withdraw the $15,000 in retirement, you pay tax on ALL of it.

It’s So Complex Now

One of the most common questions that I receive is, “What is the maximum amount that I can contribute to my employer-sponsored plan?”

Prior to Secure Act 2.0, there were 3 questions to arrive at the answer:

1. What type of plan are you covered by?

2. How old are you?

3. What is your compensation for this year?

Starting in 2024, I will have to ask the following questions:

1.  What type of plan are you covered by?

2. If it’s a qualified plan, do they allow Roth catch-up contributions?

3. How old are you?

4. Are you a W2 employee or self-employed?

5. Did you work for the same employer last year?

6. If yes, what were your total W2 wages last year?

7. What is your compensation/wage for this year? (max 100% of comp EE deferral rule limit)

While this list has become noticeably longer, in 2025, the Secure Act 2.0 will add additional complexity and questions to this list when the “Additional Catch-up Contributions for Ages 60 - 63” go into effect.  We will cover that fun in another article. 

About Michael……...

Hi, I’m Michael Ruger. I’m the managing partner of Greenbush Financial Group and the creator of the nationally recognized Money Smart Board blog . I created the blog because there are a lot of events in life that require important financial decisions. The goal is to help our readers avoid big financial missteps, discover financial solutions that they were not aware of, and to optimize their financial future.

Secure Act 2.0: Roth Simple IRA Contributions Beginning in 2023

With the passage of the Secure Act 2.0, for the first time ever, starting in 2023, taxpayers will be allowed to make ROTH contributions to Simple IRAs.  Prior to 2023, only pre-tax contributions were allowed to be made to Simple IRA plans.

Roth Simple IRAs

So what happens when an employee walks in on January 3, 2023, and asks to start making Roth contributions to their Simple IRA?  While the Secure Act 2.0 allows it, the actual ability to make Roth contributions to Simple IRAs may take more time for the following reasons:

1. The custodians that provide Simple IRA accounts to employees may need more time to create updated client agreements to include Roth language

2. Employers may need to decide if they want to allow Roth contributions to their plans and educate their employees on the new options

3. Employers will need to communicate to their payroll providers that there will be a new deduction source in payroll for these Roth contributions

4. Employees may need time to consult with their financial advisor, accountant, or plan representative to determine whether they should be making Roth or Pre-tax Contributions to their Simple IRA.

Mandatory or Optional?

Now that the law has passed, if a company sponsors a Simple IRA plan, are they required to offer the Roth contribution option to their employees? It’s not clear. If the Simple IRA Roth option follows the same path as its 401(k) counterpart, then it would be a voluntary election made by the employer to either allow or not allow Roth contributions to the plan.

For companies that sponsor Simple IRA plans, each year, the company is required to distribute Form 5304-Simple to the employees.  This form provides employees with information on the following:

• Eligibility requirements

• Employer contributions

• Vesting

• Withdrawals and Rollovers

The IRS will most likely have to create an updated Form 5304-Simple for 2023, which includes the new Roth language. If the Roth election is voluntary, then the 5304-Simple form would most likely include a new section where the company that sponsors the plan would select “yes” or “no” to Roth employee deferrals. We will update this article once the answer is known.

Separate Simple IRA Roth Accounts?

Another big question that we have is whether or not employees that elect the Roth Simple IRA contributions will need to set up a separate account to receive them.

In the 401(k) world, plans have recordkeepers that track the various sources of contributions and the investment earnings associated with each source so the Pre-Tax and Roth contributions can be made to the same account.  In the past, Simple IRAs have not required recordkeepers because the Simple IRA account consists of all pre-tax dollars.  

Going forward, employees that elect to begin making Roth contributions to their Simple IRA, they may have to set up two separate accounts, one for their Roth balance and the other for their Pre-tax balance. Otherwise, the plans would need some form of recordkeeping services to keep track of the two separate sources of money within an employee’s Simple IRA account.   

Simple IRA Contribution Limits

For 2023, the annual contribution limit for employee deferrals to a Simple IRA is the LESSER of:

• 100% of compensation; or

• Under Age 50:  $15,500

• Age 50+:  $19,000

These dollar limits are aggregate for all Pre-tax and Roth deferrals; in other words, you can’t contribute $15,500 in pre-tax deferrals and then an additional $15,500 in Roth deferrals.  Similar to 401(k) plans, employees will most likely be able to contribute any combination of Pre-Tax and Roth deferrals up to the annual limit.   For example, an employee under age 50 may be able to contribute $10,000 in pre-tax deferrals and $5,500 in Roth deferral to reach the $15,500 limit.

Employer Roth Contribution Option

The Secure Act 2.0 also included a provision that allows companies to give their employees the option to receive their EMPLOYER contributions in either Pre-tax or Roth dollars. However, this Roth employer contribution option is only available in “qualified retirement plans” such as 401(k), 403(b), and 457(b) plans.  Since a Simple IRA is not a qualified plan, this Roth employer contribution option is not available.

Employee Attraction and Retention

After reading all of this, your first thought might be, what a mess, why would a company voluntarily offer this if it’s such a headache?  The answer: employee attraction and retention.  Most companies have the same problem right now, finding and retaining high-quality employees.  If you can offer a benefit to your employees that your competitors do not, it could mean the difference between a new employee accepting or rejecting your offer.   

The Secure Act 2.0 introduced a long list of new features and changes to employer-sponsored retirement plans. These changes are being implemented in phases over the next few years, with some other big changes starting in 2024.  The introduction of Roth to Simple IRA plans just happens to be the first of many. Companies that take the time to understand these new options and evaluate whether or not they would add value to their employee benefits package will have a competitive advantage when it comes to attracting and retaining employees.

Other Secure Act 2.0 Articles:

• RMD Age Moved to 73 in 2023

• Mandatory Roth Catch-Up Contributions For High Wage Earners

About Michael……...

Hi, I’m Michael Ruger. I’m the managing partner of Greenbush Financial Group and the creator of the nationally recognized Money Smart Board blog . I created the blog because there are a lot of events in life that require important financial decisions. The goal is to help our readers avoid big financial missteps, discover financial solutions that they were not aware of, and to optimize their financial future.

Self-Employment Income In Retirement? Use a Solo(k) Plan To Build Wealth

Self-Employment Income In Retirement? Use a Solo(k) Plan To Build Wealth

It’s becoming more common for retirees to take on small self-employment gigs in retirement to generate some additional income and to stay mentally active and engaged.  But, it should not be overlooked that this is a tremendous wealth-building opportunity if you know the right strategies.  There are many, but in this article, we will focus on the “Solo(k) strategy.” 

What Is A Solo(K)

A Solo(k) plan is an employer-sponsored retirement plan that is only allowed to be sponsored by owner-only entities.   It works just like a 401(k) plan through a company but without the high costs or administrative hassles.  The owner of the business is allowed to make both employee deferrals and employer contributions to the plan.

Solo(k) Deferral Limits

For 2023, a business owner is allowed to contribute employee deferrals up to a maximum of the LESSER of:

• 100% of compensation; or

• $30,000 (Assuming the business owner is age 50+)

Pre-tax vs. Roth Deferrals

Like a regular 401(K) plan, the business owner can contribute those employee deferrals as all pre-tax, all Roth, or some combination of the two.  Herein lies the ample wealth-building opportunity.  Roth assets can be an effective wealth accumulation tool.  Like Roth IRA contributions, Roth Solo(k) Employee Deferrals accumulate tax deferred, and you pay NO TAX on the earnings when you withdraw them as long as the account owner is over 59½ and the Roth account has been in place for more than five years. 

Also, unlike Roth IRA contributions, there are no income limitations for making Roth Solo(k) Employee Deferrals and the contribution limits are higher.  If a business owner has at least $30,000 in compensation (net profit) from the business, they could contribute the entire $30,000 all Roth to the Solo(K) plan.   A Roth IRA would have limited them to the max contribution of $7,500 and they would have been excluded from making that contribution if their income was above the 2023 threshold.

A quick note, you don’t necessarily need $30,000 in net income for this strategy to work; even if you have $18,000 in net income, you can make an $18,000 Roth contribution to your Solo(K) plan for that year.  The gem to this strategy is that you are beginning to build this war chest of Roth dollars, which has the following tax advantages down the road……

Tax-Free Accumulation and Withdrawal:  If you can contribute $100,000 to your Roth Solo(k) employee deferral source by the time you are 70, if you achieve a 6% rate of return at 80, you have $189,000 in that account, and the $89,000 in earnings are all tax-free upon withdrawal.

No RMDs:  You can roll over your Roth Solo(K) deferrals into a Roth IRA, and the beautiful thing about Roth IRAs are no required minimum distributions (RMD) at age 72.  Pre-tax retirement accounts like Traditional IRAs and 401(k) accounts require you to begin taking RMDs at age 72, which are forced taxable events; by having more money in a Roth IRA, those assets continue to build.

Tax-Free To Beneficiaries: When you pass assets on to your beneficiaries, the most beneficial assets to inherit are often a Roth IRA or Roth Solo(k) account.   When they changed the rules for non-spouse beneficiaries, they must deplete IRAs and retirement accounts within ten years. With pre-tax retirement accounts, this becomes problematic because they have to realize taxable income on those potentially more significant distributions.  With Roth assets, not only is there no tax on the distributions, but the beneficiary can allow that Roth account to grow for another ten years after you pass and withdraw all the earnings tax and penalty-free.

Why Not Make Pre-Tax Deferrals?

It's common for these self-employed retirees to have never made a Roth contribution to retirement accounts, mainly because, during their working years, they were in high tax brackets, which warranted pre-tax contributions to lower their liability.   But now that they are retired and potentially showing less income, they may already be in a lower tax bracket, so making pre-tax contributions, only to pay tax on both the contributions and the earnings later, may be less advantageous.  For the reasons I mentioned above, it may be worth foregoing the tax deduction associated with pre-tax contributions and selecting the long-term benefits associated with the Roth contributions within the Solo(k) Plan.

Now there are situations where one spouse retires and has a small amount of self-employment income while the other spouse is still employed.  In those situations, if they file a joint tax return, their overall income limit may still be high, which could warrant making pre-tax contributions to the Solo(k) plan instead of Roth contributions.  The beauty of these Solo(k) plans is that it’s entirely up to the business owner what source they want to contribute to from year to year. For example, this year, they could contribute 100% pre-tax, and then the following year, they could contribute 100% Roth. 

Solo(k) versus SEP IRA

Because this question comes up frequently, let's do a quick walkthrough of the difference between a Solo(k) and a SEP IRA. A SEP IRA is also a popular type of retirement plan for self-employed individuals; however, SEP IRAs do not allow Roth contributions, and SEP IRAs limit contributions to 20% of the business owner’s net earned income.  Solo(K) plans have a Roth contribution source, and the contributions are broken into two components, an employee deferral and an employer profit sharing.

As we looked at earlier, the employee deferral portion can be 100% of compensation up to the Solo(K) deferral limit of the year, but in addition to that amount, the business owner can also contribute 20% of their net earned income in the form of a profit sharing contribution.

When comparing the two, in most cases, the Solo(K) plan allows business owners to make larger contributions in a given year and opens up the Roth source.

About Michael……...

Hi, I’m Michael Ruger. I’m the managing partner of Greenbush Financial Group and the creator of the nationally recognized Money Smart Board blog . I created the blog because there are a lot of events in life that require important financial decisions. The goal is to help our readers avoid big financial missteps, discover financial solutions that they were not aware of, and to optimize their financial future.

401(K) Cash Distributions: Understanding The Taxes & Penalties

When an employee unexpectedly loses their job and needs access to cash to continue to pay their bills, it’s not uncommon for them to elect a cash distribution from their 401(K) account. Still, they may regret that decision when the tax bill shows up the following year and then they owe thousands of dollars to the IRS in taxes and penalties that they don’t have.   But I get it; if it’s a choice between working a few more years or losing your house because you don’t have the money to make the mortgage payments, taking a cash distribution from your 401(k) seems like a necessary evil.  If you go this route, I want you to be aware of a few strategies that may help you lessen the tax burden and avoid tax surprises after the 401(k) distribution is processed. In this article, I will cover:

• How much tax do you pay on a 401(K) withdrawal?

• The 10% early withdrawal penalty

• The 401(k) 20% mandatory fed tax withholding

• When do you remit the taxes and penalties to the IRS?

• The 401(k) loan default issue

• Strategies to help reduce the tax liability

• Pre-tax vs. Roth sources

Taxes on 401(k) Withdrawals

When your employment terminates with a company, that triggers a “distributable event,” which gives you access to your 401(k) account with the company.   You typically have the option to:

1. Leave your balance in the current 401(k) plan (if the balance is over $5,000)

2. Take a cash distribution

3. Rollover the balance to an IRA or another 401(k) plan

4. Some combination of options 1, 2, and 3

We are going to assume you need the cash and plan to take a total cash distribution from your 401(k) account. When you take cash distributions from a 401(k), the amount distributed is subject to:

• Federal income tax

• State income tax

• 10% early withdrawal penalty

I’m going to assume your 401(k) account consists of 100% of pre-tax sources; if you have Roth contributions, I will cover that later on.  When you take distributions from a 401(k) account, the amount distributed is subject to ordinary income tax rates, the same tax rates you pay on your regular wages.  The most common question I get is, “how much tax am I going to owe on the 401(K) withdrawal?”.  The answer is that it varies from person to person because it depends on your personal income level for the year.  Here are the federal income tax brackets for 2022:

Using the chart above, if you are married and file a joint tax return, and your regular AGI (adjusted gross income) before factoring in the 401(K) distribution is $150,000, if you take a $20,000 distribution from your 401(k) account, it would be subject to a Fed tax rate of 24%, resulting in a Fed tax liability of $4,800.  

If instead, you are a single filer that makes $170,000 in AGI and you take a $20,000 distribution from your 401(k) account, it would be subject to a 32% fed tax rate resulting in a federal tax liability of $6,400.

20% Mandatory Fed Tax Withholding Requirement

When you take a cash distribution directly from a 401(k) account, they are required by law to withhold 20% of the cash distribution amount for federal income tax.  This is not a penalty; it’s federal tax withholding that will be applied toward your total federal tax liability in the year that the 401(k) distribution was processed.   For example, if you take a $100,000 cash distribution from your 401(K) when they process the distribution, they will automatically withhold $20,000 (20%) for fed taxes and then send you a check or ACH for the remaining $80,000.  Again, this 20% federal tax withholding is not optional; it’s mandatory.

Here's where people get into trouble.  People make the mistake of thinking that since taxes were already withheld from the 401(k) distribution, they will not owe more.  That is often an incorrect assumption.  In our earlier example, the single filer was in a 32% tax bracket. Yes, they withheld 20% in federal income tax when the distribution was processed, but that tax filer would still owe another 12% in federal taxes when they file their taxes since their federal tax bracket is higher than 20%.   If that single(k) tax filer took a $100,000 401(k) distribution, they could own an additional $12,000+ when they file their taxes.

State Income Taxes

If you live in a state with a state income tax, you should also plan to pay state tax on the amount distributed from your 401(k) account.  Some states have mandatory state tax withholding similar to the required 20% federal tax withholding, but most do not. If you live in New York, you take a $100,000 401(k) distribution, and you are in the 6% NYS tax bracket, you would need to have a plan to pay the $6,000 NYS tax liability when you file your taxes.

 10% Early Withdrawal Penalty

If you request a cash distribution from a 401(k) account before reaching a certain age, in addition to paying tax on the distribution, the IRS also hits you with a 10% early withdrawal penalty on the gross distribution amount.  

Under the age of 55: If you are under the age of 55, in the year that you terminate employment, the 10% early withdrawal penalty will apply.

Between Ages 55 and 59½:   If you are between the ages of 55 and 59½ when you terminate employment and take a cash distribution from your current employer’s 401(k) plan, the 10% early withdrawal penalty is waived.   This is an exception to the 59½ rule that only applies to qualified retirement accounts like 401(k)s, 403(b)s, etc.   But the distribution must come from the employer’s plan that you just terminated employment with; it cannot be from a previous employer's 401(k) plan.   

Note: If you rollover your balance to a Traditional IRA and then try to take a distribution from the IRA, you lose this exception, and the under age 59½ 10% early withdrawal penalty would apply.  The distribution has to come directly from the 401(k) account.

Age 59½ and older:  Once you reach 59½, you can take cash distributions from your 401(k) account, and the 10% penalty no longer applies.    

When Do You Pay The 10% Early Withdrawal Penalty?  

If you are subject to the 10% early withdrawal penalty, it is assessed when you file your taxes; they do not withhold it from the distribution amount, so you must be prepared to pay it come tax time.  The taxes and penalties add up quickly; let’s say you take a $50,000 distribution from your 401(k), age 45, in a 24% Fed tax bracket and a 6% state tax bracket.  Here is the total tax and penalty hit:

Gross 401K Distribution:                $50,000

Fed Tax Withholding (24%)          ($12,000)

State Tax Withholding (6%)          ($3,000)

10% Penalty                                       ($5,000)

Net Amount:                                      $30,000

In the example above, you lost 40% to taxes and penalties. Also, remember that when the 401(k) platform processed the distribution, they probably only withheld the mandatory 20% for Fed taxes ($10,000), meaning another $10,000 would be due when you filed your taxes.

Strategies To Reduce The Tax Liability

There are a few strategies that you may be able to utilize to reduce the taxes and penalties assessed on your 401(k) cash distribution.

The first strategy involves splitting the distribution between two tax years. If it’s toward the end of the year and you have the option of taking a partial cash distribution in December and then the rest in January, that would split the income tax liability into two separate tax years, which could reduce the overall tax liability compared to realizing the total distribution amount in a single tax year. 

Note: Some 401(k) plans only allow “lump sum distributions,” which means you can’t request partial withdrawals; it’s an all or none decision. In these cases, you may have to either request a partial withdrawal and partial rollover to an IRA, or you may have to rollover 100% of the account balance to an IRA and then request the distributions from there.

The second strategy is called “only take what you need.”  If your 401(k) balance is $50,000, and you only need a $20,000 cash distribution, it may make sense to rollover the entire balance to an IRA, which is a non-taxable event, and then withdraw the $20,000 from your IRA account. The same taxes and penalties apply to the IRA distribution that applies to the 401(k) distribution (except the age 55 rule), but it allows the $30,000 that stays in the IRA to avoid taxes and penalties.

Strategy three strategy involved avoiding the mandatory 20% federal tax withholding in the same tax year as the distribution.  Remember, the 401(K) distribution is subject to the 20% mandatory federal tax withholding. Even though they're sending that money directly to the federal government on your behalf, it actually counts as taxable income.  For example, if you request a $100,000 distribution from your 401(k), they withhold $20,000 (20%) for fed taxes and send you a check for $80,000, even though you only received $80,000, the total $100,000 counts as taxable income.

IRA distributions do not have the 20% mandatory federal tax withholding, so you could rollover 100% of your 401(k) balance to your IRA, take the $80,000 out of your IRA this year, which will be subject to taxes and penalties, and then in January next year, process a second $20,000 distribution from your IRA which is the equivalent of the 20% fed tax withholding. However, by doing it this way, you pushed $20,000 of the income into the following tax year, which may be taxed at a lower rate, and you have more time to pay the taxes on the $20,000 because the tax would not be due until the tax filing deadline for the following year.

Building on this example, if your federal tax liability is going to be below 20%, by taking the distribution from the 401K you are subject to the 20% mandatory fed tax withholding, so you are essentially over withholding what you need to satisfy the tax liability which creates more taxable income for you.   By rolling over the money to an IRA, you can determine the exact amount of your tax liability in the spring, and distribute just that amount for your IRA to pay the tax bill.

Loan Default

If you took a 401K loan and still have an outstanding loan balance in the plan, requesting any type of distribution or rollover typically triggers a loan default which means the outstanding loan balance becomes fully taxable to you even though no additional money is sent to you.   For example, if You have an $80,000 balance in the 401K plan, but you took a loan two years ago and still have a $20,000 outstanding loan balance within the plan, if you terminate employment and request a cash distribution, the total amount subject to taxes and penalties is $100,000, not $80,000 because you have to take the outstanding loan balance into account.  This is also true when they assess the 20% mandatory fed tax withholding. The mandatory withholding is based on the balance plus the outstanding loan balance.  I mention this because some people are surprised when their check is for less than expected due to the mandatory 20% federal tax withholding on the outstanding loan balance. 

Roth 401(k) Early Withdrawal Penalty

401(k) plans commonly allow Roth deferrals which are after-tax contributions to the plan. If you request a cash distribution from a Roth 401(k) source, the portion of the account balance that you actually contributed to the plan is returned to you tax and penalty-free; however, the earnings that have accumulated on that Roth source you have to pay tax and potentially the 10% early withdrawal penalty on.   This is different from pre-tax sources which the total amount is subject to taxes and penalties.

About Michael……...

Hi, I’m Michael Ruger. I’m the managing partner of Greenbush Financial Group and the creator of the nationally recognized Money Smart Board blog . I created the blog because there are a lot of events in life that require important financial decisions. The goal is to help our readers avoid big financial missteps, discover financial solutions that they were not aware of, and to optimize their financial future.

401K Loans: Pros vs Cons

There are a number of pros and cons associated with taking a loan from your 401K plan.  There are definitely situations where taking a 401(k) loan makes sense but there are also number of situations where it should be avoided.  Before taking a loan from your 401(k), you should understand:

• How 401(k) loans work

• How much you are allowed to borrow

• Duration of the loans

• What is the interest rate that is charged

• How the loans are paid back to your 401(k) account

• Penalties and taxes on the loan balance if you are laid off or resign

• How it will impact your retirement

Sometimes Taking A 401(k) Loan Makes Sense

People are often surprised when I say “taking a 401(k) loan could be the right move”.  Most people think a financial planner would advise NEVER touch your retirement accounts for any reasons.  However, it really depends on what you are using the 401(k) loan for.  There are a number of scenarios that I have encountered with 401(k) plan participants where taking a loan has made sense including the following:

• Need capital to start a business (caution with this one)

• Resolve a short-term cash crunch

• Down payment on a house

• Payoff high interest rate credit cards

• Unexpected health expenses or financial emergency 

I will go into more detail regarding each of these scenarios but let’s do a quick run through of how 401(k) loans work.

How Do 401(k) Loans Work?

First, not all 401(k) plans allow loans. Your employer has to voluntary allow plan participants to take loans against their 401(k) balance. Similar to other loans, 401(k) loans charge interest and have a structured payment schedule but there are some differences.  Here is a quick breakout of how 401(k) loans work:

How Much Can You Borrow?

The maximum 401(k) loan amount that you can take is the LESSER of 50% of your vested balance or $50,000.  Simple example, you have a $20,000 vested balance in the plan, you can take a 401(K) loan up to $10,000.   The $50,000 limit is for plan participants that have balances over $100,000 in the plan.  If you have a 401(k) balance of $500,000, you are still limited to a $50,000 loan.

Does A 401(k) Loan Charge Interest?

Yes, 401(k) loans charge interest BUT you pay the interest back to your own 401(k) account, so technically it’s an interest free loan even though there is interest built into the amortization schedule.  The interest rate charged by most 401(k) platforms is the Prime Rate + 1%. 

How Long Do You Have To Repay The 401(k) Loan?

For most 401(k) loans, you get to choose the loan duration between 1 and 5 years. If you are using the loan to purchase your primary residence, the loan policy may allow you to stretch the loan duration to match the duration of your mortgage but be careful with this option.  If you leave the employer before you payoff the loan, it could trigger unexpected taxes and penalties which we will cover later on.

How Do You Repay The 401(k) Loan?

Loan payments are deducted from your paycheck in accordance with the loan amortization schedule and they will continue until the loan is paid in full.  If you are self employed without payroll, you will have to upload payments to the 401(k) platform to avoid a loan default.

Also, most 401(K) platforms provide you with the option of paying off the loan early via a personal check or ACH.

Not A Taxable Event

Taking a 401(k) loan does not trigger a taxable event like a 401(k) distribution does.  This also gives 401(k)’s a tax advantage over an IRA because IRA’s do not allow loans.

Scenarios Where Taking A 401(k) Loans Makes Sense

I’ll start off on the positive side of the coin by providing you with some real life scenarios where taking a 401(k) loan makes sense, but understand that all of the these scenarios assume that you do not have idle cash set aside that could be used to meet these expenses.  Taking a 401(k) loan will rarely win over using idle cash because you lose the benefits of compounded tax deferred interest as soon as you remove the money from your account in the form of a 401(k) loan.  

Payoff High Interest Rate Credit Cards

If you have credit cards that are charging you 12%+ in interest and you are only able to make the minimum payment, this may be a situation where it makes sense to take a loan from your 401(k) and payoff the credit cards.  But………but…….this is only a wise decision if you are not going to run up those credit card balances again.  If you are in a really bad financial situation and you may be headed for bankruptcy, it’s actually better NOT to take money out of your 401(k) because your 401(k) account is protected from your creditors.

Bridge A Short-Term Cash Crunch

If you run into a short-term cash crunch where you have a large expense but the money needed to cover the expense is delayed, a 401(k) loan may be a way to bridge the gap.  A hypothetical example would be buying and selling a house simultaneously.  If you need $30,000 for the down payment on your new house and you were expecting to get that money from the proceeds from the sale of the current house but the closing on your current house gets pushed back by a month, you might decide to take a $30,000 loan from your 401(k), close on the new house, and then use the proceeds from the sale of your current house to payoff the 401(k) loan. 

Using a 401(k) Loan To Purchase A House

Frequently, the largest hurdle for first time homebuyers when planning to buy a house is finding the cash to satisfy the down payment.  If you have been contributing to your 401(k) since you started working, it’s not uncommon that the balance in your 401(k) plan might be your largest asset.  If the right opportunity comes along to buy a house, it may makes sense to take a 401(k) loan to come up with the down payment, instead of waiting the additional years that it would take to build up a down payment outside of your 401(k) account.  

Caution with this option.  Once you take a loan from your 401(k), your take home pay will be reduced by the amount of the 401(k) loan payments over the duration of the loan, and then you will a have new mortgage payment on top of that after you close on the new house.  Doing a formal budget in advance of this decision is highly recommended.

Capital To Start A Business

 We have had clients that decided to leave the corporate world and start their own business but there is usually a time gap between when they started the business and when the business actually starts making money.  It is for this reason that one of the primary challenges for entrepreneurs is trying to find the capital to get the business off the ground and get cash positive as soon as possible.  Instead of going to a bank for a loan or raising money from friends and family, if they had a 401(k) with their former employer, they may be able to setup a Solo(K) plan through their new company, rollover their balance into their new Solo(K) plan, take a 401(k) loan from their new Solo(k) plan, and use that capital to operate the business and pay their personal expenses.

Again, word of caution, starting a business is risky, and this strategy involves spending money that was set aside for the retirement years.

Reasons To Avoid Taking A 401(k) Loan

We have covered some Pro side examples, now let’s look at the Con side of the 401(k) loan equation. 

Your Money Is Out of The Market

When you take a loan from your 401(k) account, that money is removed for your 401(k) account, and then slowly paid back over the duration of the loan.  The money that was lent out is no longer earning investment return in your retirement account.  Even though you are repaying that amount over time it can have a sizable impact on the balance that is in your account at retirement. How much?  Let’s look at a Steve & Sarah example:

• Steve & Sarah are both 30 years old

• Both plan to retire age 65

• Both experience an 8% annualize rate of return

• Both have a 401(K) balance of $150,000

• Steve takes a $50,000 loan for 5 years at age 30 but Sarah does not

Since Sarah did not take a $50,000 loan from her 401(k) account, how much more does Sarah have in her 401(k) account at age 65?  Answer: approximately $102,000!!!   Even though Steve was paying himself all of the loan interest, in hindsight, that was an expensive loan to take since taking out $50,000 cost him $100,000 in missed accumulation.

401(k) Loan Default Risk

If you have an outstanding balance on a 401(k) loan and the loan “defaults”, it becomes a taxable event subject to both taxes and if you are under the age of 59½, a 10% early withdrawal penalty.  Here are the most common situations that lead to a 401(k) loan defaults:

1. Your Employment Ends:  If you have an outstanding 401(K) loan and you are laid off, fired, or you voluntarily resign, it could cause your loan to default if payments are not made to keep the loan current.  Remember, when you were employed, the loan payments were being made via payroll deduction, now there are no paychecks coming from that employer, so no loan payment are being remitted toward your loan.  Some 401(k) platforms may allow you to keep making loan payments after your employment ends but others may not past a specified date.  Also, if you request a distribution or rollover from the plan after your have terminated employment, that will frequently automatically trigger a loan default if there is an outstanding balance on the loan at that time. 

2. Your Employer Terminates The 401(k) Plan: If your employer decides to terminate their 401(k) plan and you have an outstanding loan balance, the plan sponsor may require you to repay the full amount otherwise the loan will default when your balance is forced out of the plan in conjunction with the plan termination.   There is one IRS relief option in the instance of a plan termination that buys the plan participants more time.   If you rollover your 401(k) balance to an IRA, you have until the due date of your tax return in the year of the rollover to deposit the amount of the outstanding loan to your IRA account. If you do that, it will be considered a rollover, and you will avoid the taxes and penalties of the default but you will need to come up with the cash needed to make the rollover deposit to your IRA.

3. Loan Payments Are Not Started In Error:  If loan payments are not made within the safe harbor time frame set forth by the DOL rules, the loan could default, and the outstanding balance would be subject to taxes and penalties.  A special note to employees on this one, if you take a 401(k) loan, make sure you begin to see deductions in your paycheck for the 401(k) loan payments, and you can see the loan payments being made to your account online.  Every now and then things fall through the cracks, the loan is issued, the loan deductions are never entered into payroll, the employee doesn’t say anything because they enjoy not having the loan payments deducted from their pay, but the employee could be on the hook for the taxes and penalties associated with the loan default if payments are not being applied.  It’s a bad day when an employee finds out they have to pay taxes and penalties on their full outstanding loan balance.

Double Taxation Issue

You will hear 401(k) advisors warn employees about the “double taxation” issue associated with 401(k) loans.  For employees that have pre-tax dollars within their 401(k) plans, when you take a loan, it is not a taxable event, but the 401(k) loan payments are made with AFTER TAX dollars, so as you make those loan payments you are essentially paying taxes on the full amount of the loan over time, then once the money is back in your 401(k) account, it goes back into that pre-tax source, which means when you retire and take distributions, you have to pay tax on that money again.  Thus, the double taxation issue, taxed once when you repay the loan, and then taxed again when you distribute the money in retirement.

This double taxation issue should be a deterrent from taking a 401(k) loan if you have access to cash elsewhere, but if a 401(k) loan is your only access to cash, and the reason for taking the loan is justified financially, it may be worth the double taxation of those 401(k) dollars.   

I’ll illustrate this in an example.  Let’s say you have credit card debt of $15,000 with a 16% interest rate and you are making minimum payments.  That means you are paying the credit card company $2,400 per year in interest and that will probably continue with only minimum payments for a number of years. After 5 or 6 years you may have paid the credit card company $10,000+ in interest on that $15,000 credit card balance.

Instead, you take a 401(k) loan for $15,000, payoff your credit cards, and then pay back the loan over the 5-year period, you will essentially have paid tax on the $15,000 as you make the loan payments back to the plan BUT if you are in a 25% tax bracket, the tax bill will only be $3,755 spread over 5 years versus paying $2,000 - $2,500 in interest to the credit card company EVERY YEAR.   Yes, you are going to pay tax on that $15,000 again when you retire but that was true even if you never took the loan.

About Michael……...

Hi, I’m Michael Ruger. I’m the managing partner of Greenbush Financial Group and the creator of the nationally recognized Money Smart Board blog . I created the blog because there are a lot of events in life that require important financial decisions. The goal is to help our readers avoid big financial missteps, discover financial solutions that they were not aware of, and to optimize their financial future.

Can You Contribute To An IRA & 401(k) In The Same Year?

The answer to this question depends on the following items:

• Do you want to contribute to a Roth IRA or Traditional IRA?

• What is your income level?

• Will the contribution qualify for a tax deduction?

• Are you currently eligible to participate in a 401(k) plan?

• Is your spouse covered by a 401(k) plan?

• If you have the choice, should you contribute to the 401(k) or IRA?

• Advanced tax strategy: Maxing out both and spousal IRA contributions

 Traditional IRA

Traditional IRA’s are known for their pre-tax benefits. For those that qualify, when you make contributions to the account you receive a tax deduction, the balance accumulates tax deferred, and then you pay tax on the withdrawals in retirement.   The IRA contribution limits for 2022 are:

Under Age 50:  $6,000

Age 50+:            $7,000

However, if you or your spouse are covered by an employer sponsored plan, depending on your level of income, you may or may not be able to take a deduction for the contributions to the Traditional IRA.  Here are the phaseout thresholds for 2022:

Note:  If both you and your spouse are covered by a 401(k) plan, then use the “You Are Covered” thresholds above.

BELOW THE BOTTOM THRESHOLD: If you are below the thresholds listed above, you will be eligible to fully deduct your Traditional IRA contribution

WITHIN THE PHASEOUT RANGE:  If you are within the phaseout range, only a portion of your Traditional IRA contribution will be deductible

ABOVE THE TOP THRESHOLD:  If your MAGI (modified adjusted gross income) is above the top of the phaseout threshold, you would not be eligible to take a deduction for your contribution to the Traditional IRA

 After-Tax Traditional IRA

If you find that your income prevents you from taking a deduction for all or a portion of your Traditional IRA contribution, you can still make the contribution, but it will be considered an “after-tax” contribution.  There are two reasons why we see investors make after-tax contributions to traditional IRA’s. The first is to complete a “Backdoor Roth IRA Contribution”.   The second is to leverage the tax deferral accumulation component of a traditional IRA even though a deduction cannot be taken.  By holding the investments in an IRA versus in a taxable brokerage account, any dividends or capital gains produced by the activity are sheltered from taxes.  The downside is when you withdraw the money from the traditional IRA, all of the gains will be subject to ordinary income tax rates which may be less favorable than long term capital gains rates. 

 Roth IRA

If you are covered by a 401(K) plan and you want to make a contribution to a Roth IRA, the rules are more straight forward.  For Roth IRAs, you make contributions with after-tax dollars but all the accumulation is received tax free as long as the IRA has been in existence for 5 years, and you are over the age of 59½.    Unlike the Traditional IRA rules, where there are different income thresholds based on whether you are covered or your spouse is covered by a 401(k), Roth IRA contributions have universal income thresholds.

 The contribution limits are the same as Traditional IRA’s but you have to aggregate your IRA contributions meaning you can’t make a $6,000 contribution to a Traditional IRA and then make a $6,000 contribution to a Roth IRA for the same tax year.  The IRA annual limits apply to all IRA contributions made in a given tax year.

 Should You Contribute To A 401(k) or an IRA?

 If you have the option to either contribute to a 401(k) plan or an IRA, which one should you choose?  Here are some of the deciding factors:

Employer Match:  If the company that you work for offers an employer matching contribution, at a minimum, you should contribute the amount required to receive the full matching contribution, otherwise you are leaving free money on the table.

Roth Contributions:  Does your 401(k) plan allow Roth contributions? Depending on your age and tax bracket, it may be advantageous for you to make Roth contributions over pre-tax contributions. If your plan does not allow a Roth option, then it may make sense to contribute pre-tax up the max employer match, and then contribute the rest to a Roth IRA.

Fees:  Is there a big difference in fees when comparing your 401(k) account versus an IRA?  With 401(k) plans, typically the fees are assessed based on the total assets in the plan.  If you have a $20,000 balance in a 401(K) plan that has $10M in plan assets, you may have access to lower cost mutual fund share classes, or lower all-in fees, that may not be available within a IRA. 

Investment Options:  Most 401(k) plans have a set menu of mutual funds to choose from.  If your plan does not provide you with access to a self-directed brokerage window within the 401(k) plan, going the IRA route may offer you more investment flexibility.

Easier Is Better:  If after weighing all of these options, it’s a close decision, I usually advise clients that “easier is better”.  If you are going to be contributing to your employer’s 401(k) plan, it may be easier to just keep everything in one spot versus trying to successfully manage both a 401(k) and IRA separately.

 Maxing Out A 401(k) and IRA

As long as you are eligible from an income standpoint, you are allowed to max out both your employee deferrals in a 401(k) plan and the contributions to your IRA in the same tax year.  If you are age 51, married, and your modified AGI is $180,000, you would be able to max your 401(k) employee deferrals at $27,000, you are over the income limit for deducting a contribution to a Traditional IRA, but you would have the option to contribute $7,000 to a Roth IRA.

Advanced Tax Strategy: In the example above, you are above the income threshold to deduct a Traditional IRA but your spouse may not be. If your spouse is not covered by a 401(k) plan, you can make a spousal contribution to a Traditional IRA because the $180,000 is below the income threshold for the spouse that is NOT COVERED by the employer sponsored retirement plan.  

About Michael……...

Hi, I’m Michael Ruger. I’m the managing partner of Greenbush Financial Group and the creator of the nationally recognized Money Smart Board blog . I created the blog because there are a lot of events in life that require important financial decisions. The goal is to help our readers avoid big financial missteps, discover financial solutions that they were not aware of, and to optimize their financial future.